Hotel and Travel

Headquarter Hotel

The Society for Immunotherapy of Cancer's (SITC) 32nd Annual Meeting and Pre-Conference Programs will take place at the Gaylord National Resort and Convention Center, 201 Waterfront Street, Oxon Hill, MD 20745.

**Due to space constraints, individuals must be registered for the 2017 SITC Annual Meeting and/or a SITC 2017 Pre-Conference Program before reserving a hotel room. Once exhibitors reserve a booth, they are able to redeem their complimentary badges and registrations, and will have the opportunity to purchase additional registrations. Once registered, exhibitors will be able to reserve hotel rooms within the SITC room block.** 

Room Rates

SITC Standard Rate: $246.00 per night SITC Student Rate: $199.00 per night

*The above rates do not include tax and resort fees

Reservation deadline: Wednesday, Oct. 4, 2017

Group Housing

Due to a high volume of requests and limited availability we are no longer accepting group housing requests.

Organizations wishing to book 10 or more hotel rooms may fill out a group housing request form. Please fax finished forms to (414) 271-2456 with the attention to the SITC Meetings Team. All individuals must be registered for the Annual Meeting and/or a Pre-Conference Program and an individual can only be assigned to one room.

All reservation requests must be received by SITC by Sept. 20, 2017.

Cancellation Policy

Due to hotel policies, associations are held financially responsible for hotel rooms reserved but not actually occupied. To save SITC 2017 from penalty fees, it is imperative that groups reserve hotel rooms realistically and cancel with as much notice as possible.

  • Changes in arrival and departure dates will be accepted at no charge until Sept. 20, 2017 deadline.
  • Any reduction to the room block or cancellation of rooms between Sept. 21-Oct. 3, 2017 will be charged a one night room, tax, and resort fee penalty, calculated based on the revised Total Room Nights.
  • After Oct. 3, 2017 no reduction of Total Room Nights will be allowed. Any cancellation, no-show and/or reduction will be invoiced for the full payment of those room nights.
  • Cancellations, change in arrival/departure dates or name changes must be submitted in writing to events@sitcancer.org.
  • All reservation requests must be received by SITC on or before Sept. 20, 2017. Rooming list is due at the time of reservation request.

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Student Housing

Due to a high volume of requests, student housing is sold out.

Gaylord_3.jpgAll individuals requesting student housing must be registered as a student for the 2017 SITC Annual Meeting and/or a SITC 2017 Pre-Conference Program.

SITC has a limited number of further discounted rooms available at the Gaylord National Hotel & Convention Center for postdoctoral fellows and students ($199/night not including taxes/fees). These rooms will be based upon a first-come, first-served basis to students. An individual can only be assigned to one room. Individuals are responsible for all of their individual room charges and making any changes to their reservation if needed.

Third-party companies have been inaccurately representing themselves as a SITC housing vendor. SITC is not utilizing those services for SITC 2017. Reservations for SITC 2017 should be made directly after registering for the SITC 2017 program. SITC is not responsible for other means of reservation. Should you provide your credit card information to any of these unauthorized vendors, your card may be charged, but you may not have a reservation when you arrive at the Gaylord National Hotel & Convention Center.

National Harbor, Maryland – City Information

Set on 350 premium acres along the shimmering Potomac with more than 70 enticing shops and restaurants, National Harbor is not so much a destination as it is an experience. National Harbor offers spectacular views of downtown Washington D.C. and Old Town Alexandria, just a 15-minute drive or water taxi ride from the heart of the nation’s capital.

The average temperature in National Harbor, Maryland in November ranges between 55 – 65 degrees Fahrenheit. National Harbor averages ap­proximately 3.44 inches of precipitation in November.  

For General Information about National Harbor call 1-877-NATLHBR (1-877-628-5427), email info@NationalHarbor.com, or visit www.nationalharbor.com.

For Information on things to do in the city, contact the Washington D.C. Convention & Visitors Bureau by phone at +1 202-789-7000 or visit www.washington.org.

Travel

Major Airports

Three airports serve the Washington DC area:

For travel tips and security updates, please visit tsa.gov.

Taxis

Taxi stands are located at all the major airports as well as most hotels, attractions and shopping centers. From the Ronald Rea­gan National Airport to the Gaylord National Hotel, fares are approximately $25*. From the Washington Dulles Interna­tional Airport, the fare is $70* to the hotel. From the Baltimore Washington International Airport, expect to pay $70*.  For more information about the taxi fares, please visit www.taxifarefinder.com.

Metro

The Metro train operates Monday through Sunday at varying hours. Base fares start at $1.65* per trip (including trips between all downtown points). One-day tickets can be pur­chased for $7.80*, which allows unlimited travel after 9:30 am on weekdays and all day on weekends. To calculate the distance and fares between two stops, click here.

*Fares are approximate and subject to change.

Shuttle

Gaylord National does not offer shuttle service.

National Harbor Transportation Services offers shared shuttle transportation; reservations are recommended, call 1-800-660-8000 or visit execucar.com.

*Fares are approximate and subject to change.

Visa Information

For information related to receiving a Visa to attend the meeting, click here