Frequently Asked Questions

Join us in person in Washington, DC, or virtually, for SITC's 36th Annual Meeting & Pre-Conference Programs (SITC 2021). For the latest information on travel requirements for Washington D.C., click here.

Registration Frequently Asked Questions

Can I register for both virtual and in-person programs? 

The SITC 2021 online registration platform will allow attendees to select from in-person and or virtual programs. If you have questions with your registration please email Showcare at sitc@showcare.com or by calling 1-866-320-3203.

What is the difference between virtual and in-person registration? 

Registrants who select to attend Annual Meeting and/or Pre-Conference Programs in person can participate in the onsite meeting and will be granted access to the virtual enduring materials for the selected program(s). Attendees who participate in-person have access to onsite networking opportunities, poster hall and exhibit hall. The virtual meeting platform, including live-streamed content, virtual networking, ePoster hall and virtual exhibits, is available to all registrants for their selected program(s).

Registrants who select to attend the Annual Meeting and/or Pre-Conference Programs virtually will receive real-time access and enduring materials for their selected program(s) using a virtual meeting platform. Attendees who participate virtually will have access to live-streamed presentations with the ability to participate in live Q&A for program(s) for which they have registered. The virtual meeting platform includes virtual networking opportunities, an ePoster hall and virtual exhibits.

Additional programs purchased by in-person attendees can be virtual or in person.

When is the deadline to switch registration types? 

Early Registration/Cancellation Deadline: Oct. 5, 2021
Registration adjustments:

  • Changing from IN PERSON to VIRTUAL:

    • Oct. 5, 2021, and BEFORE: Registration rates are equal to rates at the time of request. Attendees refunded difference.

    • Oct. 6, 2021, and AFTER: No refund given if the request is made after the Early Registration Deadline/Cancellation Deadline*

  • Changing from VIRTUAL to IN PERSON:

    • No deadline for switch

    • Oct. 5, 2021, and BEFORE: Increased registration rates equal to early registration rates

    • Oct. 6, 2021, and AFTER: Increased rates equal to date at the time of request and not when attendee first registered*

*Special considerations will be reviewed by the SITC Meetings Team.

Do I need to be fully vaccinated to attend SITC 2021 and the pre-conference programs? 

Yes. At SITC 2021, our goal is to have a safe and meaningful conference. To help manage the safety of all attending, proof of full vaccination for COVID-19 will be required for all in-person meeting attendees. We are currently assessing solutions for validating vaccination status and that information will be communicated soon.

We are excited and committed to offering a safe, in-person experience, and we will be adhering to the local safety guidelines and regulations. For the latest information on requirements for Washington D.C., click here.

For more information about the safety measures in place for in-person attendance, click here.

If you are unable to join us in person, we welcome and encourage you to attend the conference virtually.

More information can be found in the Vaccination Requirement section below. 

Do you offer group registrations or discounts?

No, SITC does not offer group registration discounts and all attendees must have their own individual registration. If someone would like to pay for multiple attendees, please contact the SITC Meetings Team at events@sitcancer.org.

Can I become a SITC Member or renew my dues within the registration process? 

Yes, you are able to join or renew within the registration process.

What is the registration cancellation policy?  

All cancellations must be received in writing. You may fax your cancellation to (414) 276-3349 or e-mail events@sitcancer.org. Requests must be submitted by Oct. 5, 2021. A $50 processing fee will be charged for all cancellations. No refunds will be granted if cancellation is received after Oct. 5, 2021. Special considerations will be given for health or family emergencies if requested in writing no later than Nov. 23, 2021.

How can I book a hotel room? 

All attendees must be registered in order to book housing. Attendees will be able to reserve their housing within the registration process.

What is the housing cancellation policy?  

New reservations will be accepted by the SITC housing bureau, Showcare Event Solutions, until Monday, Oct. 18, 2021. All changes and cancellations must be in writing via email to SITC@showcare.com or by logging into your registration record by 5 p.m. EDT on Monday, Oct. 18, 2021. On a space-available basis, changes or cancellations made after Monday, Oct. 18, 2021, should be made directly with the hotel.

A credit card is required to process your reservation. Your credit card is required as a guarantee. Should you wish to pay by check, please plan to hand-carry the check to the hotel and provide it at check-in. Do not send any check deposits to Showcare, SITC or the hotel prior to arrival.

Cancellation Policy: Cancellations made after Oct. 18, 2021, will be charged a one-night room and tax cancellation fee. Any cancellations after Oct. 18, 2021, and no-shows, will forfeit the one-night room and tax deposit, and the rest of the stay will be cancelled.

SITC is not responsible for no-shows or early departure fees charged by the hotel or rooms resold due to non-arrival. Your specific reservation is being held for you in the inventory of rooms the hotel blocked for this meeting. SITC takes no responsibility should a room type not be available at check-in. Please visit the hotel's website for check-in and check-out times.

Will there be a poster hall?  

There will be a poster hall on site at the 36th Annual Meeting. The on-site poster hours are 7 a.m.–8:30 p.m. EST on Friday, Nov. 12, 2021, and from 7 a.m.–8:30 p.m. EST on Saturday, Nov. 13, 2021. As in typical years, poster presenters will be assigned designated times to present their posters in the poster hall during the poster receptions. Poster presenters are encouraged to attend the conference in person to engage with other attendees.

ePosters will also be available for all accepted abstracts. The ePoster Hall hours will be 7 a.m. EST on Friday, Nov. 12, 2021, through 5 p.m. EST on Sunday, Nov. 14, 2021. ePosters are available to all Annual Meeting attendees (both in-person attendees and virtual attendees).

What is the time zone for the meeting?  

Eastern Standard Time. All meeting times listed for SITC 2021 are in Eastern Standard Time.

What safety measures will be in place at the on-site meeting? 

SITC will adhere to local regulations and guidelines for social distancing, masks, and other safety protocols at the time of the meeting. Details will be provided to all attendees closer to the meeting.

Vaccination Requirement Frequently Asked Questions

Is there a chance that you might switch to a virtual only meeting? 

No. We are committed to offering an in person component. 

What happens if the government orders a shutdown or safe at home order or changes their guidelines or recommendations in any way? 

We will adhere to the national and local Washington, DC guidelines and regulations 

Will you be conducting onsite COVID testing? 

At this time, we do not have plans to conduct onsite testing.

Is COVID-19 testing required at any point during the
conference?

At this time, no. 

What do you mean by full vaccination? What if I’ve only had one dose of a two-dose vaccine? Will you require proof of a 3rd dose? 

We are following the CDC’s definition of fully vaccinated: 

  • 2 weeks after the second dose in a 2-dose series, such as the Pfizer-BioNTech or Moderna vaccines, or 
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine 

Will you require a 3rd booster? 

No. 

Will you accept proof of a negative COVID test in place of proof of vaccination? 

No. 

Will you accept proof of presence of COVID antibodies in place of proof of vaccination?  

No. 

Will the conference venues take attendee temperatures? 

The Convention Center security system will automatically scan the temperature of each individual entering the building. If an individual registers a fever, they will be escorted out of the building. The Marriott Marquis will not take attendee temperatures upon entry; however, all of their staff and vendors must have their temperatures taken each day they arrive at work before entering the building.

Can I change my registration type from in-person to virtual, or virtual to in-person? 

Yes, contact events@sitcancer.org

Can I cancel my registration if I don’t plan to get vaccinated? 

Yes, contact events@sitcancer.org

What if I have known exposure risk before coming? 

If you have tested positive for COVID-19 or have reason to believe you currently have COVID-19, you should not attend the conference, including if these conditions emerge while you are in Washington, DC. If you have reason to believe you have recently been exposed to COVID-19, please consult your physician to determine appropriate next steps. SITC encourages all individuals to follow applicable guidance from their care providers and relevant public health authorities. SITC is working to provide a safe and meaningful conference and trust that attendees, exhibitors, and SITC staff will do as well.

Will you be conducting contact tracing after the meeting? 

At this time we do not have plans to conduct contact tracing.