Housing

Housing

Hotel Reservation Deadline is Wednesday, Oct. 8, 2025

Join us in person at the Gaylord National Resort & Convention Center in National Harbor, MD or virtually, for SITC 2025, our 40th Anniversary Annual Meeting & Pre-Conference Programs. Book your housing during the registration process.

Register Now

Important Housing Notice

Showcare Event Solutions is the official housing partner of SITC 2025.

Other third-party companies have been inaccurately representing themselves as a SITC housing vendor.

Hotel reservations for SITC 2025 should be made during registration or with the information received in your confirmation email.

SITC is not responsible for other means of reservation.

Should you provide your credit card information to an unauthorized third-party company, your card may be charged, but you may not have a reservation when you arrive at the hotel.

Reserve a Room

All individuals must be registered for the 2025 SITC Annual Meeting and/or Pre-Conference Program before reserving a hotel room. To register for the meeting and reserve a hotel room, please visit the registration page.

Hotel reservation information will be provided in the meeting registration confirmation email. 

Housing Policy

New hotel reservations will be accepted by the SITC 2025 housing bureau, Showcare Event Solutions until 5 p.m. ET on Wednesday, Oct. 8, 2025. All changes and cancellations must be sent in writing via email to SITC@showcare.com. You may also make changes by logging into your registration record by 5 p.m. ET on Wednesday, Oct. 8, 2025. On a space-available basis, changes or cancellations made after 5PM ET on Tuesday, Oct. 14, 2025, should be made directly with the hotel. Note: No changes will be accepted between 5 p.m. ET on Wednesday, Oct. 8, 2025, and Monday, Oct.13, 2025.  Hotels can be contacted directly starting on Tuesday, Oct. 14. If you make changes directly with the hotel on or after Tuesday, Oct. 14, 2025, this information will not be reflected in your SITC registration.

Board, Speakers and VIP Reservations

If you are a Board Member, Speaker, or VIP, you will be responsible for paying for room nights and taxes, along with any incidental charges. You will submit your reimbursement form to SITC staff after the event. You must stay within the SITC housing block to qualify for reimbursement.

Attendees are encouraged to stay at our SITC contracted Hotel. Staying at the contracted hotel not only allows attendees to take advantage of special discounted room rates but also puts them near all meeting events for maximum interaction with fellow attendees and faculty. Additionally, staying at these hotels helps the Society honor our contractual obligations to avoid negative financial implications which keeps meeting expenses and registration rates lower.

Guarantee & Deposit Policy

All hotel rates are quoted in USD and exclude tax. Hotel room rates are subject to applicable taxes that are in effect at check-in time. A credit card is required for each reservation and must have an expiration date on or after December 2025. Your room is not reserved if you do not provide a valid credit card. The credit card will not be charged until the reservations are sent to the hotels on Monday, Oct. 13, 2025 for a one-night room & tax deposit using the credit card or debit card.  Upon check-in you can supply the hotel with a credit card for subsequent room nights and incidental charges for the entire stay. 

Cancellation & Changes Policy

All changes and cancellations must be sent in writing via email to SITC@showcare.com. You may also make changes by logging into your registration record by 5 p.m. ET on Wednesday, Oct. 8, 2025. No changes will be accepted between 5 p.m. ET on Wednesday, Oct. 8, 2025, and Monday, Oct. 13, 2025, while reservation information is being prepared and transferred to the hotels. Cancellations or changes as of Tuesday, Oct. 14, must be made directly with the hotels. Change requests will be made on a space-available basis. (If you make changes directly with the hotel on or after Tuesday, Oct. 14, 2025, this information will not be reflected in your SITC registration account. 

Cancellation requests received by the hotel 72 hours or less prior to arrival and no-shows will forfeit the one-night room & tax deposit, and the rest of the stay will be cancelled. SITC 2025 is not responsible for no-shows or early departure fees charged by the hotels or rooms resold due to non-arrival. 

SITC 2025 takes no responsibility should a room preference not be available at check-in. Please visit the hotel’s websites for check-in and check-out times.  

Student Housing Information

SITC has a limited number of discounted rooms available for postdoctoral fellows and students. Reservations are based upon a first-come, first-served basis to students. One room reservation per student. Rooms are non-transferable. Individuals are responsible for all of their room charges, taxes and fees.

Individual must be registered as a student for the 2025 SITC Annual Meeting and/or a SITC 2025 Pre-Conference Program.

Your specific reservation is being held for you in the inventory of rooms the hotel blocked for this meeting. SITC takes no responsibility should a room type not be available at check-in.

Gaylord National Resort & Convention Center

Standing on the banks of the Potomac River, Gaylord National Resort & Convention Center welcomes guests to an upscale experience in a premier location only minutes from local attractions like the Capital Wheel, MGM National Harbor, and Outlets. With new, redesigned guest rooms and suites, a 19-story indoor garden atrium, the Replay at Pose Rooftop Lounge experience, family-friendly activities, and easy access to everything in National Harbor, there’s something for the entire family to enjoy. The resort is aIso home to nine award-winning restaurants and bars, the world-class Reläche Spa, and a state-of-the-art fitness center. 

The resort is located near the Ronald Reagan Washington National Airport (DCA) 6.9 miles from the hotel. The Gaylord National does not provide an airport shuttle service.

Address

201 Waterfront St.
National Harbor, MD, 20745

Room Types

Run of House (single king/ double queen room types)
USD $297 + tax & resort fees of $22 a night

Amenities

Wi-Fi, restaurants, outdoor pool, fitness center, pet-friendly.

On-site parking is available. Guests may choose from valet or self-parking.

Self-parking Rates:

  • 0-1 hour $19
  • 1-3 hours $29
  • 3 hours - daily max $43

Valet Parking Rates:

  • 0-2 hours $40
  • 2 hours - daily max $67

Rates are subject to change without notice. An additional fee applies to oversize vehicles.