The SITC 2024 online registration platform will allow attendees to select from in-person and or virtual programs. If you have questions with your registration please email Showcare at sitc@showcare.com or by calling 1-866-320-3203.

Registrants who select to attend Annual Meeting and/or Pre-Conference Programs in person can participate in the onsite meeting and will be granted access to the virtual enduring materials for the selected program(s). Attendees who participate in-person have access to onsite networking opportunities, poster hall and exhibit hall. The virtual meeting platform, including live-streamed content, virtual networking, ePoster hall and virtual exhibits, is available to all registrants for their selected program(s).

Registrants who select to attend the Annual Meeting and/or Pre-Conference Programs virtually will receive real-time access and enduring materials for their selected program(s) using a virtual meeting platform. Attendees who participate virtually will have access to live-streamed presentations with the ability to participate in live Q&A for program(s) for which they have registered. The virtual meeting platform includes virtual networking opportunities, an ePoster hall and virtual exhibits.

Additional programs purchased by in-person attendees can be virtual or in person.

There is no deadline or fee to change a registration from virtual or in-person. Changes can be requested by emailing the official SITC registration vendor Showcare at SITC@showcare.com, or they can be reached by phone at 1-866-320-3203.

At SITC programs, our goal is to have a safe and meaningful in-person experience. SITC will refer to the CDC COVID-19 Community Levels to guide health precautions for in-person meetings. In addition, SITC strongly recommends that in-person meeting attendees take the following precautions: 

• Stay up to date with COVID-19 vaccinations
• Take a rapid COVID test prior to attending a meeting and do not attend in person if you test positive
• Do not attend the meeting if you have symptoms that could be consistent with a “cold” or any other respiratory infection and leave the meeting if you develop such symptoms
• Wear a mask in crowded indoor settings
• Follow all health and safety protocols as required by SITC and local and state health departments
• Review current CDC and applicable local guidance for protecting yourself from COVID-19

Attendees will have access to the meeting content online if they are unable to attend in person due to illness or a positive COVID test. For hybrid programs, attendees can change from in-person to online-only registration by contacting sitc@showcare.com.

Registered attendees will be notified in advance of any changes to precautions, recommendations or requirements for a SITC meeting.

All changes and cancellations must be sent in writing via email to SITC@showcare.com.  You may also make changes by logging into your registration record by 5 p.m. PDT on Wednesday, Oct. 9, 2024. No changes will be accepted between 5 p.m. PDT on Wednesday, Oct. 9, 2024, and Sunday, Oct. 13, 2024, while reservation information is being prepared and transferred to the hotels.  Cancellations or changes as of Monday, Oct. 14, must be made directly with the hotels. Change requests will be made on a space-available basis. (If you make changes directly with the hotel on or after Monday, Oct. 14, 2024, this information will not be reflected in your SITC registration account. 

Cancellation requests received by the hotel 72 hours or less prior to arrival and no-shows will forfeit the one-night room & tax deposit, and the rest of the stay will be cancelled. SITC 2024 is not responsible for no-shows or early departure fees charged by the hotels or rooms resold due to non-arrival. 

SITC 2024 takes no responsibility should a room preference not be available at check-in. Please visit the hotel’s websites for check-in and check-out times.  

Enduring materials (recorded videos and slides) will be available for the programs that an attendee has registered for. Enduring materials will be posted on the virtual meeting platform after each program/session.

SITC will adhere to local regulations and guidelines for social distancing, masks, and other safety protocols at the time of the meeting.

No, SITC does not offer group registration discounts and all attendees must have their own individual meeting registration. If someone would like to pay for multiple attendees, please contact the SITC Meetings Team at events@sitcancer.org.

All changes and cancellations must be sent in writing via email to SITC@showcare.com.  A $50 processing fee will be charged for all cancellations. No refunds will be granted if cancellation is received after Oct. 8, 2024 at 11:59 p.m. PDT. Special considerations will be given for health or family emergencies if requested in writing no later than Nov. 22, 2024 PST.

All attendees must be registered in order to book housing. Attendees will be able to reserve their housing within the registration process.

There will be a poster hall on site at the 39^th Annual Meeting. The on-site poster hall hours are 9 a.m.–7 p.m. CST on Friday, Nov. 8, 2024, and from 9 a.m.–8:30 p.m. CST on Saturday, Nov. 9, 2024. As in typical years, poster presenters will be assigned designated times to present their posters in the poster hall during the poster receptions. Poster presenters are encouraged to attend the conference in person to engage with other attendees.

The Immune Engineering Workshop on Nov. 7, 2024 will also include a poster session at 3:10–5 p.m. CST.

ePosters will also be available for all accepted abstracts (including abstracts accepted for both the 39th Annual Meeting and Immune Engineering Workshop). ePosters are available for meeting participants only and will be available on the virtual meeting platform for the duration the platform is available, Nov. 7, 2024 at 9 a.m. CST/10 a.m. EST through Jan. 7, 2025.

All meeting times listed for SITC 2024 are in Central Standard Time (CST).

No.