SCION and Winter School FAQs

SCION and Winter School FAQs

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Program Questions

Award Opportunities

Registration & Housing

Enduring Materials

COVID-19 Measures

Program Questions

What is the difference between Winter School and the SCION program?

The Cancer Immunotherapy Winter School program will provide a deep understanding of the core principles of tumor immunology and cancer immunotherapy as well as developing areas in the field including biomarker technology, validation and clinical integration, clinical trial design, data analysis and considerations for combination therapies.  The program is tailored to early-to-mid career scientists and clinicians in the field of cancer immunotherapy working in academic, clinical, industry and government settings as well as those new to the field. The curriculum covers the fundamentals of cancer immunotherapy and features separate tracks, including clinical and research, allowing participants to tailor their experience by selecting the educational path most relevant to their learning goals.

The Society for Immunotherapy of Cancer (SITC) Clinical Immuno-Oncology Network (SCION) Workshop is an intimate immunotherapy clinical trial development program, led by experts in the field who are equipped to help their assigned students navigate through the unique considerations that accompany immunotherapy treatments. Designed to address the unique considerations for designing clinical trial protocols focused on cancer immunotherapy, the SCION Workshop connects participants with experienced faculty in the field and dedicated patient advocates to advise on clinical trial protocol development. In addition to hands on sessions within their small groups, SCION participants will attend didactic Winter School presentations throughout the week to enhance their learning experience. SCION participants must apply and be selected to attend.

Who is the target audience for Winter School, and do I need to apply?

The target audience is early-to-mid career scientists in the field of cancer immunotherapy working in academic, clinical, industry and government settings. The target audience also includes individuals new to the field of cancer immunotherapy who are working in academic, clinical, industry and government settings. The Winter School is does not require an application, only registration. Register here.

Who is the target audience for SCION?

Eligible applicants are those working in the field of cancer immunotherapy who want to develop their own immunotherapy clinical trial protocol synopsis (resulting in an approved protocol and consent). This includes, but is not limited to, clinical fellows and junior faculty/attendings with medical, surgical, radiation, urologic, gynecologic, or pediatric oncology training and advanced degree scientists (e.g., Masters, PhD, PharmD, DNP) with research experience and interest in clinical and translational immuno-oncology. Applicants can be from academic, non-profit, or for-profit organizations, including the pharmaceutical industry/biotechnology.  Those with other related professional degrees are also encouraged to apply.  

What is the application process for SCION?

The SCION program does require applications. The applications site opened on Friday, July 7 and will close on Wednesday, Sept. 21, 2022, at 5:00 p.m. EST.

Apply here: https://www.sitcancer.org/professional-development/clinical-trials-training-resources/scion Applicants will submit a completed application form, sponsor statement (from a mentor/supervisor), an applicant statement of interest, curriculum vitae, and abstract protocol.     

When is the deadline for the SCION application?

Wednesday, Sept. 21, 2022, at 5:00 p.m. EST. 

If you are accepted to SCION, do you need to attend Winter School sessions, and therefore register for Winter School?

If accepted to the SCION program, you will only need to register for SCION. As a SCION participant, you will be joining specific sessions from the Winter School program.  This is included in your SCION registration fee.  *Please wait to register for SCION until you have been notified of your acceptance

Can SCION applicants that are not selected still attend the Winter School program?

Yes, SCION applicants that are not selected to attend SCION may still register for and attend the Winter School program.

Who do I contact if I have questions about the SCION application process?

Please email education@sitcancer.org to let us know your questions. 

Where can I find the schedule for Winter School?

Times are subject to change but are within 8:00 a.m. – 5:30 p.m. on Tuesday, Wednesday, Thursday, and Friday. The program on Saturday will a half day starting in the morning. There will also be a networking reception with the Winter School and the SCION participants and faculty one evening during the program. https://www.sitcancer.org/education/winter-school2023/2023schedule

Where can I find the schedule for SCION?

The SCION schedule is subject to change and additional details about the SCION schedule will be provided to accepted participants closer to the start of the program. SCION participants will attend Winter School sessions, approximately 8:00 a.m. – 5:30 p.m. on Tuesday, Wednesday, Thursday, Friday and a half day Saturday morning (The full Winter School schedule can be found here). Dedicated SCION sessions will be held each evening. SCION participants and faculty are also encouraged to attend a welcome reception on the evening of Monday, Jan. 16. There will also be a networking reception with the Winter School and the SCION participants and faculty one evening during the program.

Can I attend Winter School virtually?

Winter School participants can register to attend the program in person or virtually. Register to attend virtually here: https://www.sitcancer.org/education/winter-school2023. More information regarding the virtual platform for the program will be provided to registrants closer to the program. 

Can I attend SCION virtually?

No due to the intimate, hands on nature of the program, SCION is in person only.

Award Opportunities

Are there travel awards available for Winter School?

Yes, to support young investigators and clinicians interested in attending the Cancer Immunotherapy Winter School, SITC is accepting applications for travel awards, which will provide reimbursement of eligible travel expenses incurred during the program up to $1,000. https://www.abstractscorecard.com/cfp/submit/login.asp?EventKey=VJBOWNEU

The application deadline to apply for a Winter School travel award was Wednesday, Sept. 12 at 5 p.m. PDT.

*To be eligible for the Winter School travel award, you cannot be a SCION participant. Winter School travel award winners are required to be an in-person attendee to accept this award. Two of the five travel awards will be reserved for those who self-identify as individuals from underrepresented racial and ethnic groups in the Biomedical Sciences according to the NIH definition. The information collected in response to the self-identifying process will only be viewed by SITC staff and Cancer Immunotherapy Winter School program organizers.

Click here for more information regarding the eligibility and criteria. 

Are there travel awards for SCION?

Unfortunately, at this time travel awards are not offered for the SCION program. 

What is the Mac Cheever Travel Award?

Martin “Mac” Cheever Excellence in Clinical Trial Design - Travel Award

Established in 2022 in loving memory of Dr. Martin “Mac” Cheever, this fund recognizes his many contributions to the field of cancer immunotherapy by providing travel awards to deserving early career investigators pursuing excellence in clinical trial design.

Each year, SITC will identify the best and brightest in the field to continue Dr. Cheever’s passion for improving immunotherapy protocols through the Martin “Mac” Cheever Excellence in Clinical Trial Design - Travel Award. This select group of deserving early career investigators will look to advance cancer immunotherapy through simple and elegant clinical trial design. The awardee will be selected from the participants in the SITC’s Clinical Immuno-Oncology Network (SCION) Workshop as having the most simple and elegant protocol at the close of the intensive and selective workshop. This award winner is selected after the program. The awardee will receive flight, hotel, and meal reimbursement to fully support his/her travel to the SITC Annual Meeting in the same year that he/she is selected as the recipient of the award.
 

Registration and Housing

What is the cost to attend SCION?

SCION participants will be expected to pay a registration fee as well as cover all costs for all travel and lodging during the SCION workshop. The registration cost will include participation in Cancer Immunotherapy Winter School sessions (happening at the same time and place). For your convenience, SITC has blocked rooms at the AT&T Conference Center, which is the site of the SCION and Winter School programs. Breakfast and lunch will be provided for SCION participants. For questions about lodging, please contact events@sitcancer.org   

Where can I register for the SCION program?

Once you have been accepted to the SCION program you will be emailed with directions on how to register for the program.    

What is the cost to register for SCION?

Registration is contingent upon acceptance to the SCION program. You will be contacted directly with specific instruction on how to register. 

SCION Registration Rates 
 
 

  

Student Member 

$1,000 

Student Non-Member 

$1,100 

General Member  

$1,500 

General Non-Member 

$1,800 

Industry Member  

$2,000 

Industry Non-Member 

$2,500 

   

Can I change my Winter School registration type from in-person to virtual, or virtual to in-person?

Yes, contact events@sitcancer.org.  

What is the difference between Winter School in-person vs virtual registration?

Registrants who select to attend Winter School in person can participate in the onsite meeting, as well as attend all networking opportunities. In person attendees will be granted access to the enduring materials after the program.

Registrants who select to attend the Winter School virtually will have access to live-streamed presentations with the ability to participate in live Q&A for all sessions. More information regarding the virtual platform will be available closer to the program. Virtual attendees will be granted access to the enduring materials after the program.
.
 

Will Winter School and SCION be located at the same venue?

Yes, both programs are located at:

The University of Texas at Austin AT&T Hotel and Conference Center

1900 University Avenue

Austin, TX 78705

What is the time zone for the Winter School?

The program will be held in Austin, TX and will be operating on the Central Time Zone. 

If attending the SCION program, where should I book my hotel?

For your convenience, SITC has blocked rooms at the AT&T Conference Center, which is the site of the SCION and Winter School programs. Here is the link if you are interested in booking: https://book.passkey.com/gt/218582853?gtid=3ac006899c7b2fef1b88b52a4633ddd
*Please do not book your hotel for SCION until you have been notified of your acceptance.
Central Time Zone.
 

What is the cost to attend Winter School in person?

Early Registration Deadline: Monday, December 12, 2022 (11:59 p.m. PST)

Regular Registration Closes: Monday, January 9, 2023 (11:59 p.m. PST)

Onsite Registration Closes: Saturday, January 21, 2023 (12:30 p.m. CST) Central Time Zone 

 

Early Registration 

Regular Registration 

Onsite Registration 

Student Member 

$425 

$625 

$675 

Student Non-Member 

$470 

$670 

$720 

General Member 

$775 

$975 

$1,025 

General Non-Member 

$950 

$1,050 

$1,200 

Industry Member 

$1,750 

$1,950 

$2,000 

Industry Non-Member 

$2,000 

$2,200 

$2,250 

Early Registration Deadline: Monday, December 12, 2022 (11:59 p.m. PST)

Regular Registration Closes: Monday, January 9, 2023 (11:59 p.m. PST)

Onsite Registration Closes: Saturday, January 21, 2023 (12:30 p.m. CST) Central Time Zone. 

What is the cost of Winter School if I register to attend virtually?

The cost of registration in-person is the same as virtual registration.

Link for registration. https://sitc.execinc.com/edibo/CIWS23?_ga=2.260645453.1721622877.1662124635-807609475.1658332998  

If attending Winter School in person, where should I book my hotel?

For your convenience, SITC has blocked rooms at the AT&T Conference Center, which is the site of the SCION and Winter School programs. Here is the link if you are interested in booking: https://book.passkey.com/gt/218582853?gtid=3ac006899c7b2fef1b88b52a4633ddd

Will there be any networking opportunities for Winter School?

Networking opportunities include daily networking breakfasts and lunches, as well as one combined reception for Winter School and SCION program participants. Additionally, Winter School attendees are free to spend their evening exploring Austin with other participants or faculty.

Which Winter School sessions qualify for Continuing Education Credits?

This information will be available closer to the program and will be included on the CIWS schedule here: https://www.sitcancer.org/education/winter-school2023/2023schedule. Information about how to obtain credit will be provided closer to the program.

Enduring Materials

Will SCION enduring materials (session recordings and slides) be available after the meeting?

SCION is not a recorded program. SCION participants will be granted access to the 2022 Winter School enduring materials to prepare for the SCION program. SCION participants will also have access to the 2023 Winter School enduring materials within two weeks of the program.

Will Winter School enduring materials (session recordings and slides) be available after the meeting?

Winter School enduring materials will be available within two weeks of program for both in-person and virtual attendees 

COVID-19 Measures

Do I need to be fully vaccinated to attend SCION and Winter School?

Yes. At Winter School and SCION our goal is to have a safe and meaningful program. To help manage the safety of all attending, proof of full vaccination for COVID-19 will be required for all in-person meeting attendees. We are currently assessing solutions for validating vaccination status and that information will be communicated before the meeting. We are excited and committed to offering a safe, in-person experience, and we will be adhering to the local safety guidelines and regulations. If you are unable to join us in person, we welcome and encourage you to attend the Winter School program virtually  

What do you mean by full vaccination? What if I’ve only had one dose of a two-dose vaccine? Will you require proof of a 3rd dose? 

We are following the CDC’s definition of fully vaccinated: 

  • 2 weeks after the second dose in a 2-dose series, such as the Pfizer-BioNTech or Moderna vaccines, or  
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine  

What if I have known exposure risk before coming? 

If you have tested positive for COVID-19 or have reason to believe you currently have COVID-19, you should not attend the program, including if these conditions emerge while you are in Austin, TX.  If you have tested positive for COVID-19 or have recently been exposed to COVID-19, please follow CDC guidelines for the appropriate precautions you should take: 

Regardless of the CDC guidelines above, any in person attendees will still be required to show proof of       full vaccination, and mask wearing indoors will be strongly encouraged.  

Will you be conducting onsite COVID testing?

Currently, we do not have plans to conduct onsite testing. 

Will you accept proof of a negative COVID test in place of proof of vaccination? 

No.  

Will you require a 3rd dose/booster?

No.  

What are the masking guidelines for Winter School and SCION program?

SITC strongly recommends masks to be worn indoors for attendees.