Faculty Information

All SITC 2024 Spring Scientific organizers, faculty and presenters are required to complete and submit information to SITC staff. The required items and deadlines are listed below.  

Important Deadlines

Items to Complete

Headshot and Bio

To ensure we use the correct information for communications and publications, you are required to confirm your contact information, provide a professional headshot and submit a biography. Your photo and biography should both be professional. Biographies should approximately be 300 words. Both photos and biographies may be used in program books and other areas pertaining to the SITC 2024 Spring Scientific.

Conflict of Interest (COI) Disclosure Form

Organizers, faculty and presenters are required to disclose their own financial relationships, with commercial interests related to the content of this activity of any amount over the past 24 months. The SITC Online COI form can be found here. You will need to log in using your SITC Connect account. See below for additional information and criteria for disclosure of conflicts of interest. 

Reimbursement Policy Agreement

Those eligible for reimbursement will be asked to review the Reimbursement Eligibility Criteria and Parameters form and agree to adhere to the reimbursement policy and information provided. 

Faculty Guidelines: Presentation and Content Format

The faculty guidelines should be taken into consideration when creating and presenting a talk to help ensure that presentations give a balanced viewpoint to learners that is free of commercial bias. Faculty and presenters are asked to adhere to these guidelines.

Final Presentation Title

Faculty are asked to provide SITC Staff with a final title for their presentation.

Recording Permissions Agreement

All program participants will be asked to provide SITC with a signed Notice and Release for Online Use of Slides and Recordings form to archive audio/video recording of the live presentations for enduring materials. Invited faculty and presenters will also be asked to confirm if their slides can be provided as enduring materials and to confirm copyright release. 

All SITC 2024 Spring Scientific slides and audio/video recording of presentations will be available for registrants as on-demand content for a limited time after the close of the meeting. After a limited time, the on-demand content will be available for purchase to non-registrants. 

Presentation Slides

Faculty and presenters will need to submit their PowerPoint presentation to SITC Staff prior to the SITC 2024 Spring Scientific. Slides must be ‘wide screen’ (16:9 aspect ratio), include a disclosure slide, be PC compatible (preferred), and must be either a .ppt or .pptx file type.

Required Information & Deadlines

Below are the items required and their associated deadlines organized by program and role.

Spring Scientific Organizer

Due Upon Confirmation

• • Conflict of Interest Disclosure Form
  • Headshot and Bio
  • Confirm Contact Information

Due by Feb. 1, 2024

• • Register for 2024 SITC Spring Scientific
  • Book Housing (if necessary)

Spring Scientific Faculty

Due Upon Confirmation

• • Conflict of Interest Disclosure Form
  • Headshot and Bio
  • Review Faculty Information Packet and Confirm Contact Information

Due by Jan. 12, 2024

• • Final Presentation Title

Due by Feb. 1, 2024

• • Register for 2024 SITC Spring Scientific
  • Book Housing (if necessary)

Due by Feb. 26, 2024

• • Submit Recording Permissions Form
  • Submit Presentation Slides

Housing and Registration

To register for SITC 2024 Spring Scientific and reserve your hotel room, please visit the Spring Scientific page. Hotel reservation may be made under the SITC room block, which you can find on the Spring Scientific page. Please note, abstract presenters and presentation application presenters are not eligible for complimentary registration. Eligible program participants can receive complimentary registration and will be sent information about receiving complimentary registration.

REGISTRATION                         BOOK YOUR ROOM

Travel Expense Reimbursement

Eligible program participants can receive expense reimbursements per the SITC expense reimbursement policies. Please note, abstract presenters and presentation application presenters are not eligible for expense reimbursement. The SITC expense reimbursement policies were sent to available eligible participants and can also be found here.

Disclosure of Conflict of Interest Requirements

Organizers, faculty, planners, and managers who affect the content of an activity are required to disclose their own financial relationships, with commercial interests related to the content of this activity of any amount over the past 24 months. 

Criteria for Disclosure of Conflicts of Interest 

Definition of Financial Relationship
Financial relationships are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria for promotional speakers’ bureau, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected. ACCME considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner. Contracted research includes research funding where the institution gets the grant, manages the funds and the person is the principal or named investigator on the grant. There is no minimum dollar amount for relationships.

Definition of Commercial Interest
A commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Providers of clinical service directly to patients are not commercial interests (unless the provider of clinical service is owned, or controlled by, a commercial interest).