Abstract Presentation Information

Abstract Notifications

After regular, Young Investigator Award and late-breaking abstracts are reviewed and selected, abstract submitters are sent an email notification stating whether the abstract was accepted, and, if so, what type of abstract presentation it was accepted as. Within the notification, the abstract submitter will also be asked to accept or decline participation in the 37th Annual Meeting. If we do not receive a response by the stated deadline, we will assume you accept and include the abstract in all publications.

Abstract Presentation Information

Registration

The presenting author must register for the Annual Meeting to present an abstract. Submitting an abstract does not register you for the meeting. Abstract presenters do not receive complimentary registration.

Abstract Numbering

All accepted abstracts will receive an abstract poster number. Numbers are determined by:

  • Abstracts are ordered by the primary abstract category (alphabetized), then primary subcategory (alphabetized) and then by the last name of the primary author (alphabetized).
  • Once assigned, abstract poster numbers cannot be changed.

Types of Abstract Presentations

Poster Hall Hours: Nov. 10 from 9 a.m.–9 p.m. and Nov. 11 from 9 a.m.–8:30 p.m.

Each Regular, Young Investigator Award and late-breaking abstract presenting author will be assigned to present their poster in the Poster Hall either Nov. 10, 2022, or Nov. 11, 2022, with odd numbered posters being assigned to Nov. 10, 2022 and even numbered posters being assigned to Nov. 11, 2022. Author presence is required during the lunch and evening reception times on the day they’re assigned to present. In addition to the required hours, all presenting authors are also strongly encouraged to stand by their poster as much as possible during their assigned presentation day, especially during the session breaks.

Oral Abstract Presentations
Oral abstract presentations are selected for each session by the session co-chairs. All regular and late-breaking abstracts chosen for oral abstract presentation will present on either Nov. 10, Nov. 11, or Nov. 12, 2022, of the 37th Annual Meeting. Oral abstract presentations are 10-minute presentations during a specific Annual Meeting session. Some may also include time for a brief question and answer session after the presentation. Exact presentation dates and times will be provided in the acceptance notifications.

The designated presenting author of all oral abstract presentations will be added to the SITC speaker management system upon confirming participation in the program to collect all required information. Oral abstract presenters will be required to submit a conflict of disclosure form, a recording permission form, a photo and a biography as well as submit presentation slides prior to the Annual Meeting.

Prior to the annual meeting, all session presenters will be contacted with the final session information so that they may communicate with the session co-chairs and other presenters. Some sessions may schedule a conference call to review the session presentations, others may communicate via email. All presenters are required to be responsive to the requests of the session co-chairs and SITC staff.

Rapid Oral Abstract Presentations

Select abstracts will also have the opportunity to give short oral presentations. Rapid oral presentations will be held during lunch from 11:55 a.m.–12:55 p.m. on Nov. 10, 2022, and from 12:10–1:10 p.m. on Nov. 11, 2022. Each day there will be two concurrent sessions, one for basic science and one for clinical abstracts.

The designated presenting author of all rapid oral abstract presentations will be added to the SITC speaker management system upon confirming participation in the program to collect all required information. Rapid oral abstract presenters will be required to submit a recording permission form, a photo, biography, conflicts of interest disclosure form as well as submit presentation slides prior to the Annual Meeting.

Exact presentation dates and times will be provided in the acceptance notifications.

Prior to the Annual Meeting, all rapid oral presentations will be contacted with the final session information so they can communicate with the session moderators. All presenters are required to be responsive to the requests of the session moderators and SITC staff.

Poster Symposium

Select abstracts will have the opportunity to give short oral presentations during the Poster Symposium on Nov. 11, 2022, from 5:40–6:25 p.m.

The designated presenting author of all Poster Symposium presentations will be added to the SITC speaker management system upon confirming participation in the program to collect all required information. Poster Symposium presenters will be required to submit a recording permission form, a photo, biography, conflicts of interest disclosure form as well as submit presentation slides prior to the Annual Meeting.

Exact presentation dates and times will be provided in the acceptance notifications.

Prior to the Annual Meeting, all Poster Symposium presenters will be contacted with the final session information so they can communicate with the session moderators. All presenters are required to be responsive to the requests of the session moderators and SITC staff.


Poster Submission Guidelines

Physical Poster Guidelines:

  • The maximum dimensions for physical posters are 8’x4’, horizontal (landscape) orientation
  • Poster deadline: ready for the Annual Meeting (Nov. 10 or Nov. 11 depending on abstract number)
  • Location: Hall C
  • Dates/Times:
    • Thursday, Nov. 10, 2022 - Odd Number Posters
      • Poster Hall Hours: 9 a.m.–9 p.m.
      • Set Up: 7 a.m.
      • Tear Down: After 9 p.m.
      • Required Hours: Lunch (11:40 a.m.–1:10 p.m.) and Poster Reception (7:30–9 p.m.)
      • Additional Hours Encouraged: Afternoon break (2:55–3:20 p.m.)
    • Friday, Nov. 11, 2022 - Even Number Posters
      • Poster Hall Hours: 9 a.m.–8:30 p.m.
      • Set Up: 7 a.m.
      • Tear Down: After 8:30 p.m.
      • Required Hours: Lunch (11:55 a.m.–1:25 p.m.) and Poster Reception (7–8:30 p.m.)
      • Additional Hours Encouraged: Morning break (9:10–9:35 a.m.) and afternoon break (4:05–4:20 p.m.)

ePosters Guidelines:

  • Presentation Format: ePoster with the option to include audio or video. All ePosters will need to be uploaded by October 14, 2022. It is not required to include audio or video with the ePoster.
  • ePoster Requirements:
    • Ideal ePoster size: Landscape format (16:9 ratio)
    • ePoster upload must be a PDF file at the highest resolution possible
    • Complete poster is limited to one slide one, or one page for PDF file
    • 2GB is maximum file size
    • Recommended to use a clear typeface font (i.e. Arial, Calibri, etc.)
    • For images/pictures, suggested resolution is 300 dpi
  • Audio Requirements:
    • Audio file should be a MP3 file
    • Audio recording should be no longer than 5 minutes in length, ideally 3-5 minutes long
  • Video Requirements:
    • Video file should be uploaded as a MP$ file
    • File size: 2gb is the maximum file size limit
    • Resolution: 1920 x 1080
    • Frame Rate: 30fps
    • CODEC: h.264 in .mp4 wrapper + AAC for audio
    • 6mbps bitrate: to check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
    • Video presentations may not be longer that 5 minutes in length, ideally 3-5 minutes long
    • You may use a presentation slide or slides with your poster content along with your video recording