The SITC 2023 online registration platform will allow attendees to select from in-person and or virtual programs. If you have questions with your registration please email Showcare at sitc@showcare.com or by calling 1-866-320-3203.

Registrants who select to attend Annual Meeting and/or Pre-Conference Programs in person can participate in the onsite meeting and will be granted access to the virtual enduring materials for the selected program(s). Attendees who participate in-person have access to onsite networking opportunities, poster hall and exhibit hall. The virtual meeting platform, including live-streamed content, virtual networking, ePoster hall and virtual exhibits, is available to all registrants for their selected program(s).

Registrants who select to attend the Annual Meeting and/or Pre-Conference Programs virtually will receive real-time access and enduring materials for their selected program(s) using a virtual meeting platform. Attendees who participate virtually will have access to live-streamed presentations with the ability to participate in live Q&A for program(s) for which they have registered. The virtual meeting platform includes virtual networking opportunities, an ePoster hall and virtual exhibits.

Additional programs purchased by in-person attendees can be virtual or in person.

There is no deadline or fee to change a registration from virtual or in-person. Changes can be requested by emailing the official SITC registration vendor Showcare at SITC@showcare.com, or they can be reached by phone at 1-866-320-3203.

At SITC programs, our goal is to have a safe and meaningful in-person experience. SITC will refer to the CDC COVID-19 Community Levels to guide health precautions for in-person meetings. In addition, SITC strongly recommends that in-person meeting attendees take the following precautions: 

• Stay up to date with COVID-19 vaccinations
• Take a rapid COVID test prior to attending a meeting and do not attend in person if you test positive
• Do not attend the meeting if you have symptoms that could be consistent with a “cold” or any other respiratory infection and leave the meeting if you develop such symptoms
• Wear a mask in crowded indoor settings
• Follow all health and safety protocols as required by SITC and local and state health departments
• Review current CDC and applicable local guidance for protecting yourself from COVID-19

Attendees will have access to the meeting content online if they are unable to attend in person due to illness or a positive COVID test. For hybrid programs, attendees can change from in-person to online-only registration by contacting sitc@showcare.com.

Registered attendees will be notified in advance of any changes to precautions, recommendations or requirements for a SITC meeting.

New reservations will be accepted by the SITC housing bureau, Showcare Event Solutions, until Monday, Oct. 2, 2023. All changes and cancellations must be in writing via email to SITC@showcare.com or by logging into your registration record by 5 p.m. EDT on Monday, Oct. 9, 2023. On a space-available basis, changes or cancellations made after Monday, Oct. 9, 2023, should be made directly with the hotel. 

A credit card is required to process your reservation. Your credit card is required as a guarantee. Should you wish to pay by check, please plan to hand-carry the check to the hotel and provide it at check-in. Do not send any check deposits to Showcare, SITC or the hotel prior to arrival.

Cancellation Policy: Cancellations made 72 hours prior to arrival will be charged a one-night room and tax cancellation fee. Any cancellations within the 72 hours or less, and no-shows, will forfeit the one-night room and tax deposit, and the rest of the stay will be cancelled.

Early Departure Fee: If a guest who has requested a room within the Room Block checks out prior to the guest's reserved checkout date, the Hotel will add an early checkout fee to that guest's individual account.

SITC is not responsible for no-shows or early departure fees charged by the hotel or rooms resold due to non-arrival. Your specific reservation is being held for you in the inventory of rooms the hotel blocked for this meeting. SITC takes no responsibility should a room type not be available at check-in. Please visit the hotel's website for check-in and check-out times.

Enduring materials (recorded videos and slides) will be available for the programs that an attendee has registered for. Enduring materials will be posted on the virtual meeting platform after each program/session.

SITC will adhere to local regulations and guidelines for social distancing, masks, and other safety protocols at the time of the meeting.

No, SITC does not offer group registration discounts and all attendees must have their own individual registration. If someone would like to pay for multiple attendees, please contact the SITC Meetings Team at events@sitcancer.org.

All cancellations must be received in writing. You may fax your cancellation to (414) 276-3349 or e-mail sitc@showcare.com. Requests must be submitted by Oct. 2, 2023 at 11:59 p.m. PDT. A $50 processing fee will be charged for all cancellations. No refunds will be granted if cancellation is received after Oct. 2, 2023 at 11:59 p.m. PDT. Special considerations will be given for health or family emergencies if requested in writing no later than Nov. 19, 2023 PST.

All attendees must be registered in order to book housing. Attendees will be able to reserve their housing within the registration process.

There will be a poster hall on site at the 38^th Annual Meeting. The on-site poster hall hours are 9 a.m.–7 p.m. PT on Friday, Nov. 3, 2023, and from 9 a.m.–8:30 p.m. EST on Saturday, Nov. 4, 2023. As in typical years, poster presenters will be assigned designated times to present their posters in the poster hall during the poster receptions. Poster presenters are encouraged to attend the conference in person to engage with other attendees.

ePosters will also be available for all accepted abstracts. The ePoster Hall hours will be 9 a.m. PT on Friday, Nov. 3, 2023 through 12:10 p.m. PT on Saturday, Nov. 14, 2023. ePosters are available to all Annual Meeting attendees (both in-person attendees and virtual attendees).

Pacific Daylight Time. All meeting times listed for SITC 2023, except for Sunday, Nov. 5, are in Pacific Daylight Time. Meetings on Sunday, Nov. 5 are in Pacific Standard Time (PST).

Credit card is the preferred method but check and wires are accepted.  Starting October 6 only credit cards will be available online.

Send payment prior to Friday, October 6 for it to be received and processed before onsite. Bring copies if you have not received confirmation of payment prior to onsite.

Option 1: Paying by check
Please print this page and mail it along with your check to:

Attn: SITC 2023 Registration
Society for Immunotherapy of Cancer
555 E Wells St, Ste 1100
Milwaukee, WI USA 53202

Option 2: Paying by wire transfer
Below is the information you will need:

Bank: BMO Harris Bank
Bank Address: 770 N. Water Street, Milwaukee, WI 53202 USA
Account Holder (FOB): Society of Immunotherapy of Cancer
SITC Address: 555 E. Wells, St Suite 1100, Milwaukee, WI 53202
Swift Code: MARLUS44
ABA Routing #: 075000051
Account #: 19675920
Please reference your registration ID: XXXX in your payment, indicated on the invoice and top right-hand side of your online portal.

Do NOT abbreviate or use acronym for Beneficiary/Account Name – it must be “SOCIETY FOR IMMUNOTHERAPY OF CANCER INC” or funds will be returned to sender.

* The Bank SWIFT is only for international wire transfers. 
* The Bank Routing Number is only for domestic wire transfers.

No.