SITC Meeting Code of Conduct

Anti-Harassment/Personal Safety and Security

Approved by the SITC Executive Committee, June 2018

The Society for Immunotherapy of Cancer (SITC) is committed to provide a safe, secure, collegial and welcoming environment for all participants and attendees at its meetings and events, and to provide for equal opportunity and treatment of all participants and attendees, regardless of actual or perceived gender, gender identity, race, ethnicity, sexual orientation, ability, socioeconomic status, age or religion. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, staff (including venue staff), exhibitors, contractors, vendors and other service providers, and anyone else present at SITC meetings or events, are expected to abide by this policy. This policy applies to all SITC meeting-related events, including those sponsored by organizations other than SITC but held in conjunction with SITC events, in public or private facilities.

Responsible Drinking

Both alcoholic and non-alcoholic beverages may be served at SITC networking and other events. SITC expects participants at its events to consume alcoholic beverages responsibly and comply with such rules, requirements and restrictions as SITC may establish in connection therewith. This may include rules, requirements and restrictions pertaining to the imposition of conditions (such as the requirement of providing identification) to obtain an alcoholic beverage, allowing SITC and other event staff to limit or deny service to any participant for any reason, and/or to require a participant to leave an event on account of failure to comply with applicable rules, requirements and restrictions.

Anti-Harassment and Other Misconduct

SITC meetings and events are convened for purposes of professional development, to promote scholarly and educational interchange in the spirit of free inquiry and expression and to carry out SITC’s stated purposes and mission. Harassment of colleagues and other meeting or event participants undermines the principle of equity at the heart of SITC’s meetings and events and is inconsistent with the principles of free inquiry and free expression. Consequently, SITC considers such harassment to be a form of misconduct subject to appropriate remedial action as described herein.   

Expected Behavior

All participants and attendees at SITC meetings and events are expected to abide by this anti-harassment policy in all meeting venues, as well as at any ancillary events and official and unofficial social gatherings.

  • Participants and attendees must abide by the norms of professional respect that are necessary to promote the conditions of free expressions and interchange.
  • If you witness potential harm to a meeting or event participant or attendee, be proactive in helping mitigate or avoid that harm, to the extent practicable.
  • Alert SITC staff, venue staff or security personnel if you see a situation in which someone might be in imminent physical danger.

Unacceptable Behavior

  • Persistent and unwelcome solicitation of emotional or physical intimacy, whether or not accompanied by real or implied threat of professional, financial or physical harm
  • Harassing photography or recording
  • Harassment, intimidation, stalking, following, or discrimination in any form
  • Excessive swearing and offensive jokes
  • Physical assault (including unwelcome touching or groping) and any other physical or verbal abuse
  • Real or implied threat of physical harm
  • Disruption of presentations at sessions, in exhibition areas, or at other events organized by SITC or others at the meeting venue, hotels, or other facilities
  • Retaliation for reporting harassment
  • Reporting harassment in bad faith
  • Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening any attendee, speaker, volunteer, exhibitor, SITC staff member, service provider, or other person present at a SITC meeting or event.

SITC reminds meeting and event participants and attendees that SITC has zero tolerance for any form of harassment or discrimination at SITC meetings and events. The Executive Director (see contact information below) or any other SITC staff are available for consultation with any meeting or event participant or attendee who believes they have experienced any form of harassment while at any SITC meeting or event.

SITC reserves the right to take any action it deems necessary or appropriate, including immediate removal from the meeting or event without warning or refund as well as imposition of further sanctions, in order to respond to any violation of this policy. Further, SITC reserves the right to prohibit anyone who violates this policy from attending any SITC future meeting or event. 

Reporting Harassment or Unacceptable Behavior

Any participant or attendee who is subjected to or witnesses an incident of harassment or abusive behavior may be asked to file a written report.  Reports should include identification of the offender (or description); behaviors or actions by that person; circumstances around the incident; day, time and session; and others present.  All written reports will be kept confidential.

Threatening behaviors, harassment, intimidation or other unacceptable behaviors not reported during the meeting or event may be reported to SITC staff after the conference by contacting Tara Withington (see contact information below).  All complaints will be treated seriously and responded to promptly.

Grievances

A participant or attendee who believes he or she was falsely or unfairly accused of violating this policy should notify the Executive Director (see contact information below).

SITC Executive Director Contact Information:

Tara Withington, CAE
Executive Director, SITC
555 East Wells Street, Suite 1100
Milwaukee WI 53202
Phone: 414-276-6445  |  Mobile: 414-271-2456
E-mail: twithington@sitcancer.org

Personal Safety and Security

In addition to the foregoing, SITC works diligently to provide a safe and secure environment for all participants and attendees at its meetings and events.  In this regard, SITC recommends the following precautions in connection with attendance at meetings and events:

  • Be aware of your surroundings at all times
  • Use the buddy system when walking to and from the event venue and networking event locations during early or late hours
  • Do not wear your meeting badge on the street. Take it off as soon as you leave the building/venue
  • Do not carry a lot of cash or credit cards. Leave in your hotel room safe
  • Do not leave personal property unattended anywhere, anytime

If there is an emergency or if you need immediate assistance, you are encouraged to ask any SITC staff member, venue staff, on-site security personnel and/or the local police to help you.

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